Invoice

The work's done. Getting paid shouldn't be a second job.

Complete a job and the invoice is one click — the approved quote's lines, package, discount, and deposit already accounted for. Your customer pays by card or bank transfer from a link, and your dashboard shows exactly who still owes you.

Start free — no card required

Free forever for one user. Set up in minutes.

One click from job to bill

Invoices that build themselves from the work.

Complete & invoice takes the job's approved quote — chosen package, discount, deposit credit — and produces the bill. Change orders and extra work get their own labeled section. Nothing re-typed, nothing forgotten.

One-click invoice from any completed job
Deposits credited automatically — customers see what's left
Change orders listed separately, so extras get paid

Invoice #23 — from job

Sealcoat — full lot (Better package)$2,890.00

Change order: extra crack fill$240.00

Total$3,130.00

Deposit received−$722.50

Balance due$2,407.50

Cards and bank transfers

Online payment without the card-fee sting.

Customers pay from a secure link — credit card for speed, or bank transfer (ACH) that costs a fraction of card fees on big commercial invoices. Checks and cash get recorded in two taps, so every balance stays true.

Card and ACH through Stripe — money lands in your account
Partial payments and offline checks both supported
Automatic receipts for every payment, even checks

Customer's payment screen

Invoice #23 · Vermont Pavement

$2,407.50

Pay by bank — no card fees

Checks & cash? Your contractor records those too.

Know who owes you

Receivables on the dashboard, late money in red.

The dashboard shows every open balance by customer, with the late portion highlighted. Automatic reminders nudge overdue invoices so the awkward phone call mostly stops existing.

Receivables card: who owes what, sorted by size
Automatic overdue reminders, written in your voice
Monthly collected totals on the reports page

Receivables

Outstanding

$7,515

$5,020 past due

Twin Valley Schools$3,820$3,820 late

Copper Sky Property$2,955$1,200 late

Stowe Haven Homes$740

FAQ

Common questions

What does taking payments cost?

MakeHay itself is free. Online payments run through your own Stripe account, which charges standard processing fees (cards ~2.9% + 30¢; bank transfers much less) — the same rates you'd pay connecting Stripe to anything. Recording checks and cash costs nothing.

How do deposits work with invoicing?

A deposit collected at quote approval is automatically credited on the final invoice — the customer sees the total, the deposit already paid, and the balance due. No manual math.

Can I send payment reminders automatically?

Yes. Overdue invoices get automatic email reminders on your schedule, with your wording. You can preview exactly what customers receive before turning it on.

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